VisitorControl and Tevian: the recipe for an ideal entrance area

At facilities with strict access control, the efficiency of access monitoring and management is always a priority. This is a matter of security for industrial enterprises, manufacturing sites, corporate offices and business centers, banks, and warehouse complexes.

Basic digitalization of access control is becoming standard for many facilities. Manual work and paper logbooks are gradually becoming a thing of the past.

The next stage in modernizing the entrance area is not simply moving visitor records into electronic form. It is the automation of the entire registration scenario, document processing, and pass issuance.

Queues, staff time wasted, and, finally, risks caused by the human factor are a direct threat to security. This remains relevant wherever a significant part of operations is still performed manually by an administrator or operator. As a result, the focus is shifting toward more mature, complete solutions.

For example, VisitorControl self‑service visitor registration terminals and pass‑office workstations:

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  help speed up guest registration;
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  reduce the workload on staff;
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  improve the transparency of access control.

The transition to modern technologies is not just a trend, but a necessity.

A pass‑office workstation speeds up the processing of applications and documents, as well as the issuance and cancellation of passes in a unified system. In turn, VisitorControl terminals allow visitors to complete registration scenarios without human involvement.

VisitorControl terminals allow visitors to complete registration scenarios without human involvement.

Let us look at how VisitorControl solutions and Tevian technologies strengthen the identification layer. We will focus on document processing; matching a visitor’s image with a photo, for example, in a passport or another identity document; and checking the correctness of registration.

From routine to efficiency: how the VisitorControl workstation changes the work of the entrance area

The pass office is considered a bottleneck in any organization. Employees have to spend time receiving and registering visitors: manually entering into the system the data reflected in paper documents. At best, this process takes about 5 minutes per person.

Manual work inevitably leads to errors, delays, and dissatisfied guests.

The VisitorControl pass‑office workstation is an integrated hardware and software solution that fundamentally changes guest reception processes.

Specialized software and equipment installed at the operator’s workstation make it possible to automate visitor flow management. Pass requests, their approval, production, issuance, and cancellation are all handled in a unified electronic system. Duplicates are eliminated. Each pass has its own history, which can be tracked easily and instantly.

The future is here: VisitorControl self‑service visitor registration terminals

The next stage in access‑control automation is the introduction of self‑service visitor registration terminals. These electronic kiosks handle guest reception without human involvement.

A VisitorControl terminal is a full-fledged alternative to a traditional reception desk where a visitor is greeted by an administrator. The solution is especially relevant for facilities with large visitor flows, high peak loads, round‑the‑clock visitor reception, including contractors.

Here is one scenario for how a VisitorControl terminal works:

1. The visitor approaches the VisitorControl terminal and taps the “Get Pass” button.
2. The terminal scans a passport or another identity document.
3. The VisitorControl system checks the received data against the request (invitation) and issues a pass.

The entire process takes about 30 seconds. Moreover, VisitorControl terminals are equipped with video cameras. If necessary, a scenario is launched for matching the visitor’s image with the photo in the identity document. For comparison, the system uses the guest photo captured by the terminal camera.

A visitor to the Arbitration Court of the Moscow District shared their impression of the VisitorControl terminal:

“The access‑control regime is almost science fiction. The passport is scanned automatically, the same machine issues the pass, the facial image is recorded and matched with the passport. The future is here.”

This is a clear example: automation is not a bureaucratic obstacle, but a foundation for developing modern and convenient services.

Collaboration as the foundation of automation: the role of the VisitorControl and Tevian partnership

Access-control automation is built not only on convenient scenarios, but also on highly accurate identification. It is important to:

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  register the visitor promptly;
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  ensure correct recognition of data from the document;
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  make sure that the person registering through the terminal is indeed the person to whom the presented document belongs.

This is where the tandem of the VisitorControl and Tevian brands comes in. Our collaboration is a great example of integrating proven industry solutions to address the complex needs of large businesses.

Tevian is one of the leading developers of intelligent security systems based on video analytics and computer vision technologies.

Integration with Tevian technologies allows us to continuously expand the capabilities of our system. VisitorControl solutions use three key Tevian products as an integral part of access‑control automation.

The integration uses three Tevian products:

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  Tevian IDP — for automatic recognition of data from passports and other documents;

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  Tevian Face SDK — for face detection in photos and video streams;

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  Tevian KYC — for matching a visitor’s image with the photo in the document and checking the presence of a live person in front of the camera.

Thanks to this combination, the registration process becomes faster and more reliable:

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  data from the document is automatically transferred to the visitor card;
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  the photo is prepared for further verification or for printing on the pass;
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  the scenario for matching the image with the photo in the document helps reduce the risk of access using someone else’s document — whether lost or unlawfully presented.

This partnership makes it possible to combine the strengths of both companies: VisitorControl’s expertise in access‑control automation and Tevian’s competencies in computer vision, document recognition, and trusted identification.

1. Tevian Face SDK for face detection in photos and video streams.

   This is a basic and critically important function. The module automatically detects a face in a photo or video stream, isolates it in the frame, and prepares the image for further processing. This is important for several VisitorControl terminal scenarios:

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     to then successfully verify the guest’s identity by comparing the photo captured by the VisitorControl terminal camera with the photo from the identity document;
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     to obtain a clear and good-looking photo for printing on the pass.

2. Tevian KYC for matching a visitor’s image with the photo in the document.

   This Tevian product automatically compares the image of a person captured by the video camera at the moment of registration with the photo in their passport, which is scanned by the VisitorControl terminal.

   The algorithm not only finds similarities but can also use liveness detection. This reduces the risks of spoofing attempts: for example, when a photo from a smartphone screen or an image printed on paper appears in front of the camera instead of a real person.

   In this scenario, matching is performed during the registration process. Tevian KYC compares the visitor’s image with the photo in the presented document. It then sends the comparison result to VisitorControl for a decision on whether to issue a pass.

   This approach improves the reliability of the check and helps reduce the likelihood of access using someone else’s document — whether lost or unlawfully presented.

3. Tevian IDP for intelligent document recognition.

   Speed and accuracy in data processing are essential for efficient pass‑office operation. The Tevian IDP passport recognition engine helps significantly speed up the process. The visitor only needs to place the passport against the document scanner installed in the VisitorControl terminal or at the operator’s workstation.

   The system automatically extracts the required information, for example:

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     last name, first name, and patronymic;
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     document series and number;
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     date of birth;
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     other fields required for visitor registration.

   After recognition, the data is transferred to the visitor’s electronic card. A scanned copy of the document is saved in the VisitorControl system database. Guest registration time is reduced from 5 minutes to 30 seconds, and the data‑processing procedure eliminates the risk of human‑error mistakes.

How the VisitorControl and Tevian integration works

The integration of Tevian and VisitorControl technologies is a well-designed architecture aimed at solving key security tasks:

1. Achieving maximum accuracy in identity verification through intelligent checks. As a result, reducing the impact of the human factor and preventing fraud attempts.
2. Increasing the throughput of the entrance area through fast passport recognition.
3. Strengthening security at facilities with special access‑control requirements.

Collaboration with Tevian allows us to implement comprehensive solutions. Service speed and visitor comfort go hand in hand with enterprise security.

The text was prepared with the participation of Lyudmila Makarova, Head of Marketing at Insyres.

Partner website: Insyres